We have been closely monitoring the spread of the COVID-19 (Coronavirus) pandemic. We have followed the guidelines recommended by the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), and other public health organizations.
Information regarding the virus is changing rapidly. This week, the WHO formally declared the coronavirus a pandemic. Here’s what that means. “All countries can still change the course of this pandemic.”
We are an organization with risk management and safety at its core, and as such, we have decided to err on the side of caution. First and foremost, we want to maintain a safe workplace and encourage and/or adopt practices protecting the health of employees, customers, visitors or others. We also want to ensure the continuity of business operations.
This communication includes guidelines on the following specific areas of concern:
Face to Face Meetings – Non-essential face to face meetings are strongly discouraged and the recommendation is to use technology to conduct meetings whenever possible. This has been communicated internally to our employees and may impact any meetings associated with your services.
3rd Party Vendors – All non-essential visitors to our offices and jobsites are strongly discouraged. If you or any of your employees are exhibiting symptoms related to COVID-19 or have visited COVID-19 affected areas, they will be unable to enter our offices and jobsites. All vendors must contact a Lemoine employee in advance of visiting to seek approval that an in-person face to face meeting is required. Again, we strongly discourage this practice and recommend you use technology to conduct this meeting.
Jobsite Protocol – We are taking measures on our jobsites to ensure hand sanitizer is provided onsite along with wash stations as required. We have also started to enforce all policies in place by our Customers all of which currently exists on our active healthcare projects such as Children’s Hospital in New Orleans, Lafayette General Medical Center and West Jefferson Hospital.
Social Distancing – When possible, please practice social distancing which means remaining out of congregate settings, avoiding mass gatherings, and maintaining distance (approximately 6 feet) from others when possible.
We ask all vendors to cooperate in taking steps to reduce the transmission of communicable diseases in the workplace.
- Stay home when you are sick.
- Wash your hands frequently with warm, soapy water for at least 20 seconds.
- Use hand sanitizer.
- Cover your mouth with tissues whenever you sneeze, and discard used tissues in the trash.
- Consider not shaking hands in large gatherings.
- Avoid people who are sick with respiratory symptoms.
- Clean frequently touched surfaces.
- Watch accredited news sources constantly to be aware.
- Be aware of your potential travel plans to countries/states affected by the COVID-19.
We appreciate all that you do for our organization and your support in helping us continue to live our #1 Core Value in Safety!
If you should have any questions or concerns related to this correspondence, please contact our Human Resources Department at firstname.lastname@example.org.